Files and folders in SAP Analytics Cloud serve as containers for important data, models, reports, and visualizations. These resources are pivotal for effective analysis and decision-making. In this knowledge base article, we’ll review how to access, share, and manage these files, which are essential for maximizing the platform’s benefits.
Accessing Files and Folders
Navigating to the Files Section
1
Log in to your SAP Analytics Cloud account.
2
Navigate to the Navigation Bar and open Files.
Locating and Opening Files and Folders
1
You’ll find a structured organization of folders and files within the Files section.
2
Use the file hierarchy to browse through folders or the search functionality to locate specific files quickly.
3
To open a file or folder, simply click on its name or icon.
Sharing Files or Folders
To share a file in SAP Analytics Cloud:
1
Navigate to the Files/Folder you want to share.
2
Click the share icon to open the Share dialog.
3
Add users or teams with whom to share the file.
4
Choose the access level (e.g., View, Edit, Full Control, or Custom).
5
(Optional) Customize the URL link or email recipients. Select “Share” to complete the process.
6
Click Share.
Copying, Moving, Deleting, and Restoring Files and Folders
Manage your files and folders in using these key actions:

Copy
Easily duplicate files or folders to a different location by selecting the Copy option.

Move
Seamlessly relocate files or folders by choosing the Move option and specifying the desired destination.

Delete
Easily remove files or folders that are no longer needed from your workspace by selecting the Delete option.

Restore
If you have accidentally deleted items, you can recover them within the retention period using the Restore option.
Tips
- Maintain a clear folder structure to ensure easy navigation and access.
- Assign appropriate permissions to users and teams to control access.
- Utilize version control for critical files to track changes over time.
- Periodically review and remove outdated files to keep your storage organized.
- Regularly back up important files to prevent data loss.
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